Last updated: July 6, 2025

This Privacy Policy describes how WholeProof (“we”, “us”, or “our”) collects, uses, and discloses your personal information when you visit or interact with our website (wholeproof.com) and use our free AI-powered services (collectively, the “Services”).

By using the Services, you agree to the terms of this Privacy Policy. If you do not agree, please do not use the Services.

1. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or for legal, operational, or regulatory reasons. We will revise the “Last updated” date and take any steps required by law to notify you.

2. What Personal Information We Collect

The personal information we collect depends on how you use our Services. "Personal information" means information that identifies, relates to, or could reasonably be linked to you.

a. Information You Provide Directly

• Contact information (e.g., email address if you contact us)
• Content you submit when interacting with our AI tools
• Feedback or inquiries through contact forms or support requests

You can choose not to provide some of this information, but doing so may limit your ability to use certain features.

b. Information Collected Automatically (Usage Data)

We automatically collect information about your device and how you interact with the Services, which may include:

• IP address
• Browser type
• Device identifiers
• Operating system
• Pages visited and interactions with the AI tools
• Timestamps and usage logs

This data helps us improve performance, security, and user experience.

c. Information from Third Parties

We may receive information from service providers who support our operations, such as:

• Web hosting platforms
• Analytics providers (e.g., Google Analytics)
• Customer support platforms

We treat such data in accordance with this Privacy Policy.

3. How We Use Your Information

• To provide and maintain the Services – including delivering AI responses, troubleshooting, and improving functionality.
• To communicate with you – including replying to inquiries or support requests.
• To analyze and improve – using aggregated and anonymized data to better understand usage patterns and enhance our Services.
• To ensure security and prevent misuse – for detecting, investigating, and responding to potential abuse or unauthorized access.

We do not use your personal information to make automated decisions that legally or significantly affect you without your explicit consent.

4. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Remember your preferences
• Understand how users interact with the Services
• Improve overall performance

You can modify your browser settings to block cookies, though doing so may impact site functionality.

5. How We Disclose Personal Information

We may share your information with:

• Service providers who help us operate the Services (e.g., hosting, analytics, infrastructure providers)
• Legal authorities when required to comply with laws or legal processes
• Business affiliates in the context of a business transfer, merger, or acquisition

We do not sell or rent your personal information.

6. User-Generated Content

If our Services allow public input or interaction (e.g., public comments or shared outputs), be aware that anything you post may be visible to others. Do not share personal or sensitive information in public areas.

7. Third-Party Services and Links

Our Site may include links to third-party websites or services. We are not responsible for the privacy or security practices of those third parties. We recommend reviewing their privacy policies before providing them with any personal information.

8. Children’s Privacy

Our Services are not intended for children under 13 (or under 16 in some jurisdictions). We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us to request deletion.

9. Data Security and Retention

We implement reasonable measures to protect your personal information from unauthorized access and misuse. However, no method of transmission or storage is completely secure.

We retain personal information for as long as necessary to fulfill the purposes described above, unless a longer period is required by law.

10. Contact Us

If you have any questions or requests about this Privacy Policy or how we handle your personal information, please contact us at:

Email: contact@wholeproof.com